Please note that the following steps are usually performed by colleagues from the Financial dept.
Once vessel is entered in Oracle by the operational team the below need to be followed:
- Tab on “Registration” screen and enter/fill the below:
- Invoice Start On
- Managing Owner
- Accounting Company
- While being on “Registration” screen, tab on Accounts and respective entries to be entered:
- Tab on “Resp/ties” screen and activate Crew Change Planning:
Vessel is activated by now!
- Vessel positions can now be entered via Financial module. The positions can be created by crew operations as well.
- In the meantime, the Questionnaire (enclosed “QUESTIONNAIRE.xlsx”) has to be sent to the client for collecting vessel`s registration details.
As soon as the Questionnaire is received completed, the relevant entries/companies have to entered in connected parties and interfaced accordingly.
- All information received on Questionnaire should be entered in “Registration” screen :
- Bareboat Charterer
- Registered Owner
- Beneficial Owner
- Contracting Party
- Lastly under Financing Banks tab the relevant info received via Questionnaire shall be entered. This is not a mandatory requirement.