How to Issue a Permanent Contract So That the Seafarer Is Also Paid When Ashore
Permanent contract holders are typically paid both while on board and while ashore. This guide explains how to set up such contracts in Oracle to ensure continuous payment.
Key Requirements for Payment While Ashore
A seafarer will continue to receive wages while ashore if:
  1. The most recent Financial Offer (F/O) is marked as “Permanent Contract”.
  2. The seafarer is assigned Status 11 (a special status for permanent contract holders)

 

Scenarios Covered Below

Scenario 1: Seafarer actually Joins and Leaves Vessels 
1b. Seafarer Disembarks and Continues to Be Paid Ashore

1c. Cancel Payments While Ashore

Scenario 2: Seafarer Never Joins a Vessel (e.g., Shore-Based Inspector)
Scenario 3: Cancel Payments for a Seafarer Not On Board



Scenarios and Procedures


Scenario 1: Seafarer actually Joins and Leaves Vessels
1a. Seafarer actually Joins a Vessel
  • Create an F/O and tick “Permanent Contract”.
  • Set Travel Days to:
    • Travel – paid as per contract rules, or
    • Full – paid full wages while traveling.





  • Sign on the seafarer and activate the F/O as usual.
  • Wages are paid normally.

 

Note: If the seafarer has never been marked as a permanent contract holder and needs to be paid before signing on:
  • Do not create a new Proposal or F/O.
  • Instead, create a new version of the last F/O covering the pre-sign-on period.
  • Notify IT (Niki) to activate the entry and tick the “Permanent Contract” box.

 


1b. Seafarer Disembarks and Continues to Be Paid Ashore
  • Sign off the seafarer as normal.
  • Because the F/O is marked “Permanent Contract,” the system sets the seafarer to Status 11.
  • Create a new versionof the last F/O:
    • Duration: Time ashore.
    • Wages: Adjust as needed (e.g., exclude overtime).
    • Addenda Reason: Use PASH (Payments Ashore).
    • Tick “Permanent SEA”.
    • Activate using the “Active Addendum” button.
No SEA printout is required while ashore. The entry is excluded from the SEA Missing Scans list.
You can also line up the seafarer for the next assignment. They will continue to be paid under the ashore version until they sign on again.


1c. Cancel Payments While Ashore
To stop payments:
  • Option 1: Untick “Permanent Contract” in the most recent F/O.
  • Option 2: Set the seafarer to an inactive status.
All users can change Status 11 to inactive. A warning and confirmation email will be generated automatically.



Scenario 2: Seafarer Never Joins a Vessel (e.g., Shore-Based Inspector)
  • Create an F/O and tick “Permanent Contract”.
  • Reject the Proposal.
  • Manually set the seafarer’s status to 11 in the employee file.
  • An automatic email is sent to Operations and Crew Account

 

 

 

 

 

 

If you try to set Status 11 without rejecting the Proposal, an error message will appear. 

 


Scenario 3: Cancel Payments for a Seafarer Not On Board
To stop payments:
  • Remove the “Permanent Contract” tick, or
  • Set the seafarer to an inactive status.
Setting to inactive triggers an automatic confirmation email.





  

Wages Flow Note 

 



For extended permanent contracts, travel days are calculated for the entire period the seafarer is not on board.  

A screenshot of a computer Description automatically generated

 

 

This is inserted by default into the next month until the seafarer’s permanent status is removed.